City of Williamsburg violates open records law

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January 12, 2011

Anonymous The Times-Tribune The Times-Tribune Wed Jan 12, 2011, 12:14 PM EST

CORBIN — Times-Tribune Staff Report

Kentucky Attorney General Jack Conway has found the City of Williamsburg violated Kentucky’s open records law by failing to provide a written response to an open records request, according to a decision dated Jan. 3.

The decision also indicates the city failed to maintain surveillance video for the 30-day period required by the state.

The decision was prompted by an appeal filed by Scott M. Webster, who had asked the City of Williamsburg in August for a copy of “any audio or video recording” of a July 6 meeting between him and Mayor Roddy Harrison.

Rather than respond in writing to Webster’s request as required by law, the decision indicates Harrison called Webster’s office and left a recorded voice message explaining the video wasn’t available.

The ruling indicates the city observes a seven-day retention period before the video is overwritten.

While the city didn’t commit a “substantive violation” by failing to produce a copy of the requested surveillance video, the decision states the city failed to conform to the 30 day retention schedule set by the Kentucky Department for Libraries and Archives.

The decision indicates the Department for Libraries and Archives has been notified of the city’s retention schedule.

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